Privacy Policy

Who we are

Our name is the Conder Token Collector’s Club. Our website address is:

CTCC Privacy and Data Usage Policy – adopted 2018

This is the current CTCC privacy policy, except for modifications required by the use of WordPress (see below).

Please note: All information submitted for CTCC memberships is subject to this privacy and data usage policy. To exercise any of your rights pursuant to the G.D.P.R., including the rights to access, update and delete your personal data, please contact Eric Holcomb,

Website – The CTCC does not use “cookies” or otherwise collect personal information when you visit the CTCC website. [Modified for WordPress – see below.] The CTCC’s web hosting company may log data such as your IP address, your web browser, the page(s) you visit and the date/time of the visit. The CTCC will only use this information for statistical purposes. Depending on how you access the Internet, it’s possible that your browsing information could be saved by your Internet Service Provider (ISP) and/or by your web browser. If you access the CTCC’s online Journals, a password supplied to members may be required, however this password cannot be used to personally identify you.

Information Submitted – If you choose to submit data/information to the CTCC in any form, for example email inquiries, Journal article and advertising submissions, and personal data for becoming a member of the CTCC, then this data will be saved by one or more of the officers of the CTCC for official purposes such as editing and mailing the Journal. Reasonable efforts will be made to secure the data, and it will not be disclosed to any other persons or for any other use (unless submitted for publication – see below). Data will normally be saved for three to five years, either from the time of submittal, or after your membership expires. You have the right to request a copy of your personal data saved by the CTCC, and to request removal of this data from current CTCC records. Some data may remain in archival files, however this data will not be used or disclosed for other than historical or statistical purposes unless required by law, or requested by the owner of the data.

Publication – If you choose to submit information for publication (for example in the CTC Journal), including articles, advertising, etc., then this information becomes a part of the permanent record once published, and cannot ordinarily be removed. The information may also be submitted to qualified reviewers prior to publication. If you believe any of your information has been published improperly or in error, please notify the CTCC editor and officers as soon as possible.

Financial – If you make a payment to the CTCC via PayPal or any other bank or financial service, the CTCC will retain a receipt of the transaction for three to five years, as may be required for bookeeping, tax recordkeeping and other legitimate purposes. The data on the receipt will otherwise be considered the same as “Information Submitted” (see above), and will not be disclosed. Your bank or financial service will also retain a record of the transaction as specified by its own policies.

UK Payments – If you choose to make a payment via the CTCC’s UK agent (currently Alan Judd), then the data/information and receipts will be retained temporarily until transmitted to the current U.S. officers of the CTCC, after which the data will be treated the same as financial and membership data submitted directly to those officers. The UK agent will shred or otherwise delete the data and any other communication received, once the transmission of the data is completed and confirmed.

Policy published 5/25/2018; updated 6/5/2018.

Modifications for WordPress

WordPress is the content management system installed on the CTCC website in February 2021. It provides for features such as comments and contact forms (if enabled).

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

(Not currently in use.)


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article (via WordPress), an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


(Not currently in use, except for anonymous site and search statistics.)

Who we share your data with

(Applies to WordPress only.) If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

(Applies to WordPress only.) If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

(Applies to WordPress only.) If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

(Applies to WordPress only.) Visitor comments may be checked through an automated spam detection service.

Your contact information

(Applies to WordPress only.) See “What rights you have over your data” above for information about requesting what data we have about you, include your contact information. For other contact information (including CTCC membership data), see the 2018 privacy policy at the top of this page.